iPhoto Tips
Here is a copy and paste from other threads with similar topics. Generally, people often ask why they should use iPhoto instead of folders in the Finder, but I think the info can be helpful to new iPhoto users as well. I think you already understand why you should use iPhoto, so please excuse the tone.
I'll also add that when you export photos from iPhoto, you can choose to export the "Original" image, or the "Current" image. The difference is that the original won't have any of your edit, while the current will.
Ok, here's the longwinded post....
Ive said it before, and Ill say it again. Use iPhoto to ORGANIZE your photos. And the key to organizing your photos is Faces, Places, Keywords, and Ratings.
But you like folder structures, you say. Well, what is a folder structure other than a graphical representation of a database that tracks your photos as bits on your hard drive. Using folders doesn't tell you where your bits are. On the Mac, the bits are converted to a graphical representation (folders and files) by an application called the Finder. The whole idea behind the Finder is to help you keep track of your files (or photos in this case). And the idea works pretty well if you don't have too many files. But after a while, it doesn't matter how organized you are, you still have to remember the paths to your files, or increasingly improve your organization over time as you add files and folders. Enter Aperture and iPhoto.
With the advent of digital photography, the number of files (i.e. photos) on our computers has increased exponentially. I have over 25,000 photos on my Mac, and I'm not even an avid photographer! How could anyone manage that many photos in any useful manner using a folder structure? And by useful, I mean more than to store them on your computer and never look at them again. The simple answer is, you can't.
If your only goal is to transfer you photos to your computer, file them by date, and then never use them again, then, yes, you can successfully use a folder structure. But, if your wife's birthday is coming up, for example, and you want to show every 4 and/or 5 star photo she is in, then a folder structure simply fails. Heres another example: your anniversary is coming up, and you want to create a slideshow with every 5 star photo that contains the two of you. Will a folder structure help with that? Or, youre hosting a dinner party and you want something to occupy that big-screen TV in your living room. Can a folder structure help you find every good photo that contains at least one of your guests? Nope.
So, what can you do? The answer is easy: Events, Faces, Places, Keywords, and Ratings! It takes a bit of work, but if you want to do anything with your photos other than file them away, then the work is well worth the reward.
Here is how I go about using these tools:
- Import photos.
- Delete junk.
- Split or combine events as needed. I tend to be an Event minimalist. For example, I dont make the photos I took of my daughter at McDonalds an event. Things like that get grouped into a Winter 2014 event. Christmas photos often span a month or more, from cutting the tree to packing everything up, and they all get lumped into one of tree Christmas events based on the branch of the family they relate to..
- Set Keywords. I try to keep my keyword list to a minimum. For example, I have a keyword for Vacation, but I dont use keywords for the location of the vacation (thats taken care of with the Places feature). Another example: I have a keyword for Birthday, but I dont have keywords for the person or the year (those are taken care of with the Faces feature, and the fact that all the photos are dated already).
- Rate the best as 4 or 5 stars, and if I need to keep a bad photo for some reason, I rate it as 1 star. I dont bother rating photos as 2 or 3 stars, but you can if you want.
- Name the Faces. I only do this with the people I care about and delete the box around people that I dont care about (this prevents them from showing up as suggestions when youre viewing a persons photos).
- Set the location. This is very important for travel photos, but is also handy for others as well. If you want a really good reason to set the travel photos, pick a trip, do the work of setting the location of each photo, and then start the Travel slide show. The Travel slide show is really cool!
Now, with all this info set (called metadata in computer parlance), I can use Smart Albums to great effect.
- I have a smart album the contains all photos of my daughter that Ive rated as 5 starts. This album is automatically synched to my iPhone, my wifes iPhone, my iPad, and our AppleTV. Every time I import a photo into iPhoto and mark my daughters face and rate the photo as five stars, the photo is automatically sent to all our devices when we synch. Super easy!
- I have smart albums with Christmas photos for each branch of our family. So, when someone comes over for the holidays, I can easily show that part of the familys Christmas photos on the TV. We dont just sit around and watch the slide show all night, but the photos are there if people want to look and they add a nice touch to an otherwise empty sheet of dark glass. So, the Jones Christmas smart album has photos from 1972 to present, and only contain Jones family Christmas photos.
That's just a few things to keep in mind. I've found that combining Events and Smart Albums with Faces, Places, Keywords, and Ratings, I rarely need to create traditional folders or albums. And finding photos to suite the moment is not nearly as difficult as a folder structure would be.