How to convert Numbers into .xls files?

Sir Loin Steak · May 18, 2009, 12:36 PM

This is killing me...

I have these Numbers files but need to send them to someone who is using a pc with MS Excel. She won't be able to read the files if they are left as .numbers.

The odd thing is that I have successfully saved some of the files as .xls and .xls.xls and even some as .xls.numbers.

However, I have lost data when doing some of these savings - I have been taking the .numbers file and trying to save it as .xls but when I open the newly-saved file there's nothing there.

Please look at the attached snapshot of my folder structure. Can you anything in there that might be causing my problem? The red arrows are just to highlight the ones I'm particularly interested in.

tia.

snberk103 · May 18, 2009, 12:49 PM

How are you "saving as"? Which version of Numbers are you using '09, or '08?

In the '09 version to save as XLS you "export". There are two ways to export. On the menu bar (at the very top of your monitor) there is a "Share" option. Choose that then Export. Or, File, then Export.

Try that and see if does what you want.

Good Luck

Sir Loin Steak · May 18, 2009, 03:28 PM

Hi

I'm using '09 Numbers.

I have tried the two ways you suggest to Export - in fact using the export method I get these files as pdfs which, although they give the information, it doesn't appear to be in a format that could be manipulated.

On the other hand, using the Share method, I have been able to send the file and the file appears to be an intact Excel file. I have to wait until my friend replies to see if it's any good for her. I have Excel on my old xp laptop, but getting files on to it isn't too straight forward right now, but otherwise I would check it myself.

Anyway, I think you're onto the solution, thank you. I need to see if I can send a folder of Numbers sheets in this Share manner.

Sir Loin Steak · May 18, 2009, 03:38 PM

Hmm, using the Share method seems to strip everything out of the sheet.

dejo · May 18, 2009, 03:45 PM

File > Export..., click on the Excel tab, Next...

Sir Loin Steak · May 18, 2009, 03:47 PM

Got you on choosing Excel, I choses pdf by mistake.

dejo · May 18, 2009, 03:50 PM

Quote:

Originally Posted by Sir Loin Steak

Got you on choosing Excel, I choses pdf by mistake.

That would explain why you were getting PDFs then, eh?

Sir Loin Steak · May 18, 2009, 03:56 PM

There's a hint of daftness when I'm involved!

May 18, 2009, 12:36 PM	#1
Sir Loin Steak macrumors regular Join Date: Feb 2009 Location: England	How to convert Numbers into .xls files? This is killing me... I have these Numbers files but need to send them to someone who is using a pc with MS Excel. She won't be able to read the files if they are left as .numbers. The odd thing is that I have successfully saved some of the files as .xls and .xls.xls and even some as .xls.numbers. However, I have lost data when doing some of these savings - I have been taking the .numbers file and trying to save it as .xls but when I open the newly-saved file there's nothing there. Please look at the attached snapshot of my folder structure. Can you anything in there that might be causing my problem? The red arrows are just to highlight the ones I'm particularly interested in. tia. Attached Thumbnails __________________ April 2009 24" iMac3.06GHZ, 4GB RAM, ATI RADEON HD 4850 512MB 1.0TB SERIAL ATA DRIVE WIRELESS MIGHTY MOUSE-Z Classic 120GB iPod (2009)
	0

May 18, 2009, 03:28 PM	#3
Sir Loin Steak Thread Starter macrumors regular Join Date: Feb 2009 Location: England	Hi I'm using '09 Numbers. I have tried the two ways you suggest to Export - in fact using the export method I get these files as pdfs which, although they give the information, it doesn't appear to be in a format that could be manipulated. On the other hand, using the Share method, I have been able to send the file and the file appears to be an intact Excel file. I have to wait until my friend replies to see if it's any good for her. I have Excel on my old xp laptop, but getting files on to it isn't too straight forward right now, but otherwise I would check it myself. Anyway, I think you're onto the solution, thank you. I need to see if I can send a folder of Numbers sheets in this Share manner. __________________ April 2009 24" iMac3.06GHZ, 4GB RAM, ATI RADEON HD 4850 512MB 1.0TB SERIAL ATA DRIVE WIRELESS MIGHTY MOUSE-Z Classic 120GB iPod (2009)
	0

May 18, 2009, 03:38 PM	#4
Sir Loin Steak Thread Starter macrumors regular Join Date: Feb 2009 Location: England	Hmm, using the Share method seems to strip everything out of the sheet. Attached Thumbnails __________________ April 2009 24" iMac3.06GHZ, 4GB RAM, ATI RADEON HD 4850 512MB 1.0TB SERIAL ATA DRIVE WIRELESS MIGHTY MOUSE-Z Classic 120GB iPod (2009)
	0

May 18, 2009, 03:45 PM	#5
dejo Demi-God (Moderator) Join Date: Sep 2004 Location: Colorado	File > Export..., click on the Excel tab, Next... __________________ My iOS Apps: a.k.a., DreamStream I support the MacRumors Blood Drive!
	0

May 18, 2009, 03:47 PM	#6
Sir Loin Steak Thread Starter macrumors regular Join Date: Feb 2009 Location: England	Got you on choosing Excel, I choses pdf by mistake. __________________ April 2009 24" iMac3.06GHZ, 4GB RAM, ATI RADEON HD 4850 512MB 1.0TB SERIAL ATA DRIVE WIRELESS MIGHTY MOUSE-Z Classic 120GB iPod (2009)
	0

May 18, 2009, 12:49 PM	#2
snberk103 macrumors 601 Join Date: Oct 2007 Location: An Island in the Salish Sea	How are you "saving as"? Which version of Numbers are you using '09, or '08? In the '09 version to save as XLS you "export". There are two ways to export. On the menu bar (at the very top of your monitor) there is a "Share" option. Choose that then Export. Or, File, then Export. Try that and see if does what you want. Good Luck
	0

May 18, 2009, 03:56 PM	#8
Sir Loin Steak Thread Starter macrumors regular Join Date: Feb 2009 Location: England	There's a hint of daftness when I'm involved! __________________ April 2009 24" iMac3.06GHZ, 4GB RAM, ATI RADEON HD 4850 512MB 1.0TB SERIAL ATA DRIVE WIRELESS MIGHTY MOUSE-Z Classic 120GB iPod (2009)
	0


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