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macstatic

macrumors 68020
Original poster
Oct 21, 2005
2,053
175
Norway
I have a few questions related to tables in the Pages app (I'm using version 8.1 with MacOS 10.14.6 Mojave):

1) If I've created a table, but want to add say 20 more rows; is there a way to do this in one go instead of right-clicking the last row, selecting "Add row below" and repeating this 20 times?
Screenshot 2025-04-03 at 03.12.02.png



2) how can I reorder columns? (for instance, I want column G to go between columns A and B).
I thought it was just a matter of clicking once on the table (to show the table's properties such as column name and row number), then click & hold the "G" column while dragging it to where you want it. At least I think that's how I did it before, but I'm apparently missing something since I can't make it work now.



3) I've created several separate tables. They're all identical (same number of rows etc.) but have different text contents.
Is there a way I can create a new table which is a combination of them all?
For instance, I've created the following 3 tables:
tables_individual.png


.... and I want to combine all of them into one single, long table like this:
tables_combined.png




Never mind -I think I figured that question out!
It was just a matter of selecting the cells from the table I wanted to copy from, like this (clicking on a cell, then dragging the "selection edge" to whatever I wanted to copy), followed by pressing CMD-C:
table_select.png


... and pasting it into the new table, but only if that table already had enough empty cells (or ones that could be overwritten) to accomodate the ones I just copied, and then selected the cells I wanted to paste them into first.
Once that was done I was just a matter of changing the colours etc.

If this is the way to do it (perhaps there's an easier way?) it brings me back to question 1: how can I quickly just add any number of new rows in one go?
 
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You should be able to just click and hold on the 2 lines in the circle bottom left of the table and drag down to add multiple rows in one go.
 
You should be able to just click and hold on the 2 lines in the circle bottom left of the table and drag down to add multiple rows in one go.

Yes! It worked almost like you explained it except I'm not able to drag.
But if I click on the circle (with "=" on it) I get to choose the number of lines I want the table to have by increasing the number (luckily it doesn't seem possible to decrease the number to less than what the table already has).
tables_clickcircle.png


This certainly helps! Thanks for the tip :)
 
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Yes! It worked almost like you explained it except I'm not able to drag.
But if I click on the circle (with "=" on it) I get to choose the number of lines I want the table to have by increasing the number (luckily it doesn't seem possible to decrease the number to less than what the table already has).
View attachment 2498759

This certainly helps! Thanks for the tip :)
Ah maybe I was thinking of Numbers! Glad you found a solution
 
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Ah maybe I was thinking of Numbers! Glad you found a solution

Thank you :)
I also learnt there's another, simple way to add more rows this way:
- click on the table (to select it)
- press and hold ALT (Option) while pressing the down-arrow key multiple times

You can also use the up-arrow key which inserts rows from the top of the table.
Additionally I found out (by mistake) that you can similarly use the left-arrow or right-arrow keys in the same way to, you guessed it; add new columns!

Of course, in 6 months I'm totally going to forget all these hidden options and secret keypresses (which is why I save PDF printouts of these replies), but I wish Apple in their wisdom would allow for adding say 35 new rows to a table in one go, by going to its menubar items.
 
2) how can I reorder columns? (for instance, I want column G to go between columns A and B).
I thought it was just a matter of clicking once on the table (to show the table's properties such as column name and row number), then click & hold the "G" column while dragging it to where you want it. At least I think that's how I did it before, but I'm apparently missing something since I can't make it work now.

It feels strange to reply to my own posting, but I found a solution and various other reasons/solutions why this might be happening.
In my case it was because Pages refuses moving columns when the table contains merged cells.
I solved it like this:
- unmerge the row(s) which have merged cells
- move the column(s) as desired
- merge the row(s) back again as before
 
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I think it used to let you click and drag to change the number of rows. Now the behavior is as you discovered. It will let you reduced the number of rows less than the original table size, except that this won’t delete rows that have data.

You can also go to the right side panel, select the Table tab and there is a text field for setting the number of rows.
 
You can also go to the right side panel, select the Table tab and there is a text field for setting the number of rows.

Excellent!
I just found what you're referring to and it works in much the same way as with the "=" inside the circle icon, but.... you actually also helped me find an even quicker way to add many new rows (or columns):
Just double-click in the number field (see red highlight in my screenshot) and this allows you to enter the number of rows or columns right away in one go!

NOTE: you enter the total number of rows (or columns) including the ones already there, so if you want to add 20, and there's already 3 rows you enter 23.
Screenshot 2025-04-05 at 19.44.24.png
 
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