Ok, this is a long one, bear with me.
You are accumulating 10 to 50 docs per day. If you plan to read these, you never will. If you are even going to read the abstract, you also have time to put an entry for each into bibliographic software. If you can't keep up with that, I can't see what you do have time for when you do a research project. Or perhaps you are doing a project sufficiently important that you could hire someone to do this for you.
Thanks for the response and the advice. This will likely end up long as well. Bear with me. Or, skip to the last paragraph
The first part of my answer is somewhat specific to my case, and I include it here to answer the issues you raised. I suspect there are doctors, engineers, nurses, and other professions that face similar problems with organizing articles, reference materials, and materials produced within their institutions (guidelines for specific projects, etc.) for use across multiple platforms.
The PDF files I have amassed include books and articles by scholars. Many of these I have not read, and I don't plan to read, but they often contain bits of information in the text, footnotes, and bibliographies that searches are able to deftly dig out for me.*
Many more of the files are historical materials from Asia and Europe that have somehow reached printed form in massive collections that would fill several book cases or papers printed by local historical societies. Again, I do not need to read each and every word, but these contain in some cases nearly everything that was known to have survived from a particular century or region. Search programs enable me to find materials I could have never uncovered through traditional means. Alas, many of these sources or editions are not catalogued or are catalogued incorrectly in library systems. Worldcat and individual library databases contain a large number of errors. These are especially egregious for Asian materials.
Finally, there are many thousands of original manuscripts that I have collected by photographing the documents in archives and putting them into PDF form for portability. These cannot be searched, of course, but i spend a lot of time trying to decipher them. They are hundreds of years old, have often only been seen by a few people, and I will be cataloguing them for the first time. Determing the bibliographic information that best describes them (how do you record information for documents that have been mounted on a scroll?).
My advice?*
- Get an external multiple-TB HD for under $200.
as I said in an earlier post, I long ago outgrew my hd. I have many external drives. In fact, to be safe, I have them in three locations on two continents. Some of these materials no longer exist anywhere but on my drives.
Talk to a professional librarian or data management professional about whether you need to be accumulating this many documents for your research projects. You might only need to accumulate fewer through better searching at the front-end.
We are in close consultation on a weekly basis. Few libraries in the world hold the sources, and as rare items it is somewhat difficult to locate and access them. I am being paid a stipend for the express purpose of collecting research materials, and I can assure you after talking to my colleagues at other universities that aim actually gathering far less than they are. See my earlier note about our exchange of data at conferences.*
Look at bibliographic management software, a lot of it will semi-automate the data entry by punching in the DOI/ISSN numbers. Then, you will be able to keep all the stuff in the one folder. When it comes time to grab a number of docs for a research project, there will be a few options available to you depending on your biblio software, but sorting them by hundreds of folders is only going to cause you to lose ground in the long run. With the right workflow you would be able to run a query, grab those pdfs in about 10 minutes from your master folder, and copy them to a goodreader folder or equivalent for on-the-go work with iPad.
I use bookends. I will see what zotero can do. As I said above, though, putting all of these into one folder seems unwieldy to me, especially when I can only transfer parts of the entire collection to my computer's hard drive. And, if I have to enter bibliographic information for each by hand, I cannot keep up. I try to limit myself to data entry for the stuff I know I will use in projects. There is, for example, a huge mass of sources in Chinese that are useful in searches to help me decipher materials, but only indirectly.
What any biblio software does is separate storage from organization, and it makes organization a function of searches you run. You can have all files from 2011 in one search, all files by Jacobs in another search, and more besides, even if they overlap, without having your storage structure mimic your organizational structure. The file system is the bottleneck, management software is the solution.
I'll look into this, but I am not sure how it will work with the variety of sources I have, particularly the manuscripts. Obviously, my case has unique aspects, but more generally speaking, institutions (business or academic) produce a huge quantity of uncatalogued papers that people would have stored in countless binders, bookshelves, and records rooms in the past, but now it can all be held in a large database somewhere to be transferred to the iPad as needed. I doubt bibliographic software is designed to handle this (not as far as I have found). Fortunately, I have had no problems with searches (I usually use houdah). The file system is there to keep me sane and only becomes a bottleneck when I want to move stuff to the iPad, because I lose the file structure in the process and have to stick them all back in.
Or get a Mac. I'm not saying this to be rude. The iPad can't do everything, esp. technical requirements like yours. I don't even know whether it should - tablets and desktops can coexist, it's not a dig at either to recognize this.
Thanks. I have an mbp 13". it is quite powerful and I am loving it. It is just a computer, though, like any other. The real life changer has been the iPad. It beautifully displays manuscripts and other sources while making everything portable and immediately accessible during travel, in lectures, and in libraries. Just the other day I was comparing the manuscript I had copied in one location to my notes (also in PDF form on the ipad) and a manuscript in the archive. I was able to find discrepancies in the texts that generations of scholars had overlooked. It was easy, because it was all in the iPad at my side. In the time it took to do that, I would have still been looking for a place to set up the computer.
Anyhow, I am not sure i explained myself clearly in the earlier post. I do not expect the ipad to do much more than display documents (for this task). What frustrates me is the fact that i cannot directly place the items into an app like goodreader. I have to go through itunes. This is not an os, tablet, or desktop issue. It is a technical requirement absent from honeycomb. It is a policy that apple has stuck to, and the result is that people who want to move large quantities of data around on a regular basis encounter great difficulty.*