Converting rows to columns in Excel

Discussion in 'Mac Basics and Help' started by jent, Apr 3, 2012.

  1. jent macrumors 6502a


    Mar 31, 2010
    I am copying and pasting information about some conferences from a large list of panels. When I find conferences that I am interested in, I copy and paste them into a big Word document, but I figure I can compare them more easily in an Excel spreadsheet.

    Each entry is five lines. Here's a sample entry:
    Session ID:     1234
    Track Code:     ABC
    Session Name:   How to Change the World
    Day:            Thursday
    Time:           12:30 pm - 2:15 pm
    What I'd like to do is convert the items in the first column into the top row of an Excel spreadsheet. This way, I can look at one single column for a list of dozens of session names and look down a single column to see what times they take place.

    Is there an easy way to do this in Excel when the data I'm getting in the first place is in the above format? Many thanks!
  2. GGJstudios macrumors Westmere


    May 16, 2008
    1. Select the entire range.
    2. Command-C to copy
    3. Click on a cell outside the copied range as your destination.
    4. Right-click and select "Paste Special"
    5. Check the "Transpose" box and click OK.
  3. jent thread starter macrumors 6502a


    Mar 31, 2010
    Thank you, GGJstudios! It worked like a charm.
  4. hafr macrumors 68030

    Sep 21, 2011
    A small addition to the answer: the keyboard shortcut for paste special is ctrl+cmd+V
  5. PReinie macrumors newbie

    Jan 21, 2012
    Northbrook IL
    After using ctrl+cmd+v then use cmd+e to select "Transpose", then enter/return to make it happen.

    I'd like to add transpose to the tool bar but I can't find "transpose" in any add to tool bar list. It's not under paste special transpose or under transpose.

    I guess I'll have to make a macro for it.
  6. mummifiedartist macrumors newbie

    Aug 15, 2015
    This is helpful thank you. However, is there any way to swap rows and columns with data in them, please? I don't have a huge dataset but big enough to look for a shortcut. PS I tend not to use keyboard short cuts. I'm actually trying to produce a histogram but it looks as though the data is too complex as it is organised. I've never used the analyse functions on Excel for Mac only in Microsoft Office.
  7. Gregg2 macrumors 603

    May 22, 2008
    Milwaukee, WI
    The answer above applies when there is data in the cells. See for a simple example.
  8. mummifiedartist, Aug 17, 2015
    Last edited by a moderator: Aug 17, 2015

    mummifiedartist macrumors newbie

    Aug 15, 2015
    Hi Gregg, Thank you. I did actually try it with data and it worked! That was much to my pleasant surprise. It didn't seem to like text, though. I know it will transpose text, is it the combination of text and numerical data it doesn't like? I did try to do quite a large block of data but when I reduced the size it was fine. I didn't know whether that was due to the reduced size or the lack of combined data types.

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