Email Management

Discussion in 'Mac OS X Server, Xserve, and Networking' started by FelicityB, Aug 4, 2013.

  1. FelicityB macrumors newbie

    Aug 4, 2013
    Hi there,
    this is my first post here - I used to use the German MacUp forum until it closed and have since been 'homeless' ... So upfront, I am not a geek, ie I jsut have some good user knowledge but not more, and I was wondering if someone out htere coudl help me with the following :

    - We are running a small network with Mac Mini Server on OS 10.7.5
    - 2 macs with same (my) user profile, and 2 with different (staff) user profiles connected. All on different OS X versions (min Snow Leopard or higher)
    - I am not happy with our email management :
    - We use Apple Mail (and I don't mind using that, it's basic but easy to use)
    - we have a number of mailboxes (3 different companies/URLs for myself, plus a couple of staff mailboxes). They are currently all set up as IMAP, hosted elsewhere, and locally stored on each Mac
    - I would like to see emails stored on server rather than on individual MACs
    - not sure if this is the best way but that way the inbox could be kept clean : As soon as something is acted on it gets filed in an allocated project mailbox on the server. So everyone's inbox only ever shows their active mail, and all email gets backed up from the server. (I have come to a point where I have over 30,000 emails in my inbox - I can't put them just on one computer because we swap macs around a bit so then I wouldn't see them on another one anymore. Hence they are still all in the inbox).

    Is that (easily) possible?
    Thanks for your help!
  2. alexrmc92 macrumors regular

    Feb 7, 2013
    Set up an open directory as well as mobile home directories. After binding th macs you will be able to log in to any of the macs and your email data (along with you entire home folder) will be fed to the current mac your using over the network from the server. The mac mini server will need to have a lot of storage. You can backup everything using time machine to an external storage device on the server.
  3. FelicityB thread starter macrumors newbie

    Aug 4, 2013
    Hi Alex,
    thanks for that - sounds like the right thing to do , but also sounds like I might better not touch it myself as I have no idea what open directories and mobile home directories are, what implications thjey have etc... Hmmm. What do you think?
  4. alexrmc92 macrumors regular

    Feb 7, 2013
    Backup everything on every computer via time machine before you play around. Download OS X server and go to the open directory tab and start the service.

    After you have it setup follow this guide.

    That will setup the basics, if this seems over your head you may not want to attempt it without some reading as you can mess things up fairly bad.

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