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macrumors newbie
Original poster
Jan 26, 2012
I have found a macros for older versions of Word that will extract comments from a document and create a table in a new document with 4 columns.
Column 1: page number of comment
Column 2: the commented text
Column 3: the actual comment
Column 4: the person commenting

I have pasted the macros below, but I can't get it to work in Word 2011. I colored the problematic text in red (or at least part of the problem). Anyone out there know how to get this to work? Or maybe have different code altogether? I haven't the slightest. Thanks ahead of time for your help.

Attribute VB_Name = "basComments_Extract"
Option Explicit

Public Sub ExtractCommentsToNewDoc()

'Macro created 2007 by Lene Fredborg, DocTools -
'The macro creates a new document
'and extracts all comments from the active document
'incl. metadata

'Minor adjustments are made to the styles used
'You may need to change the style settings and table layout to fit your needs

Dim oDoc As Document
Dim oNewDoc As Document
Dim oTable As Table
Dim nCount As Long
Dim n As Long
Dim Title As String

Title = "Extract All Comments to New Document"
Set oDoc = ActiveDocument
nCount = ActiveDocument.Comments.Count

If nCount = 0 Then
MsgBox "The active document contains no comments.", vbOKOnly, Title
GoTo ExitHere
'Stop if user does not click Yes
If MsgBox("Do you want to extract all comments to a new document?", _
vbYesNo + vbQuestion, Title) <> vbYes Then
GoTo ExitHere
End If
End If

Application.ScreenUpdating = False
'Create a new document for the comments, base on
Set oNewDoc = Documents.Add
'Set to landscape
oNewDoc.PageSetup.Orientation = wdOrientLandscape
'Insert a 4-column table for the comments
With oNewDoc
.Content = ""
Set oTable = .Tables.Add _
(Range:=Selection.Range, _
numrows:=nCount + 1, _
End With

'Insert info in header - change date format as you wish
oNewDoc.Sections(1).Headers(wdHeaderFooterPrimary).Range.Text = _
"Comments extracted from: " & oDoc.FullName & vbCr & _
"Created by: " & Application.UserName & vbCr & _
"Creation date: " & Format(Date, "MMMM d, yyyy")

'Adjust the Normal style and Header style
With oNewDoc.Styles(wdStyleNormal)
.Font.Name = "Arial"
.Font.Size = 10
.ParagraphFormat.LeftIndent = 0
.ParagraphFormat.SpaceAfter = 6
End With

With oNewDoc.Styles(wdStyleHeader)
.Font.Size = 8
.ParagraphFormat.SpaceAfter = 0
End With

'Format the table appropriately
With oTable
.Range.Style = wdStyleNormal
.AllowAutoFit = False
.PreferredWidthType = wdPreferredWidthPercent
.PreferredWidth = 100
.Columns(1).PreferredWidth = 5
.Columns(2).PreferredWidth = 25
.Columns(3).PreferredWidth = 50
.Columns(4).PreferredWidth = 20
.Rows(1).HeadingFormat = True
End With

'Insert table headings
With oTable.Rows(1)
.Range.Font.Bold = True
.Cells(1).Range.Text = "Page"
.Cells(2).Range.Text = "Comment scope"
.Cells(3).Range.Text = "Comment text"
.Cells(4).Range.Text = "Author"
End With

'Get info from each comment from oDoc and insert in table
For n = 1 To nCount
With oTable.Rows(n + 1)
'Page number
.Cells(1).Range.Text = _
'The text marked by the comment
.Cells(2).Range.Text = oDoc.Comments(n).Scope
'The comment itself
.Cells(3).Range.Text = oDoc.Comments(n).Range.Text
'The comment author
.Cells(4).Range.Text = oDoc.Comments(n).Author
End With
Next n

Application.ScreenUpdating = True

MsgBox nCount & " comments found. Finished creating comments document.", vbOKOnly, Title

Set oDoc = Nothing
Set oNewDoc = Nothing
Set oTable = Nothing

End Sub


macrumors regular
Sep 16, 2009
It works for me in Word 2011 on my Mac... The part you have in red is only used in the title of the 2 message boxes so you could technically take it out or change it to whatever you want.


  • Screen Shot 2012-01-26 at 12.10.56 PM.jpg
    Screen Shot 2012-01-26 at 12.10.56 PM.jpg
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Last edited:


macrumors newbie
Original poster
Jan 26, 2012
Got it working too

I now have it working too. Thanks for the response. I found another macros that is great for writers who like to work with plain text, but have collaborators who insist on using Word. It extracts the comments and puts them in brackets after the commented text. It might be useful to others viewing this thread:

Sub PrintCommentsWithText()
Dim c As Comment
For Each c In ActiveDocument.Comments c.Reference.InsertAfter "[" & c.Range.Text & "]"
Next c End Sub


macrumors newbie
Jun 25, 2009
How exactly do you paste macro code like this in Word 2011 to get it working? I have some code I want to use but don't know what to do with it because I'm a macro n00b. The code I have is for printing only pages with track changes.

Just FYI it is:

Dim revpage As Long, pageprint As String
pageprint = 0
With ActiveDocument
For i = 1 To .Revisions.Count
Selection.Collapse wdCollapseStart
revpage = Selection******rmation(wdActiveEndPageNumber)
If revpage > pageprint Then
pageprint = revpage
GoTo Skip
End If
MsgBox pageprint
.PrintOut Range:=wdPrintRangeOfPages, Copies:=1, Pages:=pageprint
Next i
End With

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