How do you organize your sent emails?

Discussion in 'Mac Basics and Help' started by macgrl, Dec 12, 2015.

  1. macgrl macrumors 65816

    Joined:
    Jul 17, 2008
    #1
    I was just thinking about how to organize sent emails. This is not something I had thought about before - all email just sit in the sent folder. However I do organize my incoming emails into folders of people...topic etc.

    Do people do the same thing for sent messages? Can you they be filtered the same way you can with incoming mail?

    Many thanks
     
  2. chscag macrumors 68000

    Joined:
    Feb 17, 2008
    Location:
    Fort Worth, Texas
    #2
    Since you're already organizing your mail by folder and using names for the folders which makes sense to you, you can do the same for sent mail. And if you like, you can place the sent mail into those same folders as long as they meet your topic requirements. Some folks do not like to mix received and sent mail together in the same folder, so that would strictly be up to you to decide.
     
  3. glenthompson macrumors 68000

    glenthompson

    Joined:
    Apr 27, 2011
    Location:
    Virginia
    #3
    I don't save received or sent emails within my mail system. Anything I want to keep is saved as a PDF and filed into my electronic filing system. I used to have a huge sent items folder and after going through it I found very few messages I wanted to keep.
     
  4. macgrl thread starter macrumors 65816

    Joined:
    Jul 17, 2008
    #4
    Hi guys, many thanks for the replies. I'm going to have a play around and see what makes sense to me. Out of interest glenthompson what is you electronic filing system?

    macgrl
     
  5. SandboxGeneral Moderator

    SandboxGeneral

    Staff Member

    Joined:
    Sep 8, 2010
    Location:
    Orbiting a G-type Main Sequence Star
    #5
    I don't save much of my emails, sent or received and once in a while I purge the sent folder. However, of the emails I do wish to save, both sent and received, I clip or send them to my Evernote account for permanent storage and reference.
     
  6. glenthompson macrumors 68000

    glenthompson

    Joined:
    Apr 27, 2011
    Location:
    Virginia
    #6
    I currently use a folder based system modeled after the paper filing system I used to use. One folder for financial with sub folders for each financial institution. Any paper I receive is scanned with my ScanSnap and stored in the proper folder. They are stored as searchable PDFs so I can find stuff easily with spotlight. Emails and web documents that need to be filed are printed as a PDF and files as usual. All these folders are backed up multiple places and synced with Dropbox so I have easy access from my iPhone and iPad.

    Looking at DevonThink Pro as a better organizing tool. Holiday activities have me too busy to make much progress on the eval.
     
  7. pseudoware macrumors member

    pseudoware

    Joined:
    Dec 20, 2015
    Location:
    Nor*Cal
    #7
    I just like them all in one "sent" folder.

    I like to access a given email account w/various clients - MBP, Windows, Android, browser, etc. I hate when one won't let me designate which folder all sent email should live, and instead, creates a new one with a different name and puts mail sent w/that client in there.

    I guess if someone likes having "Sent", "Sent Items" and "Sent Mail" folders, it's not a big deal.
     
  8. Basilfawltyone macrumors regular

    Joined:
    Sep 2, 2013
    Location:
    Chicago, IL
    #8
    DevonThink PERFECT for storing not only mail but all type of files. Lets you organize all files regardless of type in the same folder. Outstanding search function and syncs with iOS as well.
     

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