How To Organize IMAP Folders with Mail/iPhone

Discussion in 'Mac Apps and Mac App Store' started by ubercool, Oct 24, 2009.

  1. ubercool macrumors 6502a

    ubercool

    Joined:
    Jan 31, 2008
    Location:
    Las Vegas
    #1
    I've noticed that there's little easy-to-find information on how to properly manage IMAP mail folders. Since I'm suddenly experiencing a lot of weird issues, like Mail suddenly storing sent e-mails in an unexpected folder, plus duplicate, confusingly named folders, etc., I thought I would create a master "How To Organize IMAP Folders with Mail/iPhone" thread, which I'm sure will be very useful for the legions of Mail and iPhone users.

    But first I have to show you my folder structure. I have four e-mail accounts that I have all set up under IMAP. Three are work-related and one is my MobileMe account, which I use to synchronize my calender and contacts.

    Inbox
    --MobileMe Account
    --Work 1
    --Work 2
    --Work 3
    Sent
    --MobileMe Account
    --Work 1
    --Work 2
    --Work 3
    Trash
    --MobileMe Account
    --Work 1
    --Work 2
    --Work 3
    Junk
    --MobileMe Account
    --Work 1
    --Work 2
    --Work 3

    On My Mac
    ~Sent Items (my PC e-mail pre-dating using Mail)
    --Admin
    ~to
    --Sales etc. (these folders are used to locally archive mail)

    Ubercool (IMAP server folders)
    --Apple Mail To Do
    --Deleted Messages
    --Drafts
    --Drafts (Ubercool)
    --Read
    --Sent
    --Sent Messages
    --Spam
    --Trash

    MobileMe (IMAP server folders)
    --Drafts

    The first problem I noticed is that suddenly, Mail started storing sent messages in the "Sent Messages" folder on the Ubercool server, but just as suddenly stopped. How do I prevent this from happening? Can I just move messages in the "Sent Messages" folder back to the main "Sent" folder?

    I assume this has something to do with the way the iPhone interacts with Mail and the way everything is synchronized, which brings up a separate problem of multiple Calendars showing on my iPhone:

    iPhone Default Calendar Setting
    On My iPhone
    Calendar

    address@mac.com (MobileMe)
    Calendar (set as default)

    Can you post your tips on how to properly manage IMAP folders here and what your tactics are for properly synching your calendar? I would like to unify sent e-mails and eliminate duplicate Drafts and Drafts (Ubercool) folders, while avoiding duplicate calendar entries. :eek:
     
  2. ubercool thread starter macrumors 6502a

    ubercool

    Joined:
    Jan 31, 2008
    Location:
    Las Vegas
    #2
    Here's my Quota Limits dialog box, which shows that Mail has stored most of my sent mail in "Sent Messages" but suddenly also put 276 e-mails in the "Sent" folder. :confused:

    [​IMG]
     

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