How to Set Up Mail VIP Contacts in macOS, iOS 11, and iCloud Mail

Discussion in 'Guides, How Tos and Reviews' started by MacRumors, Apr 12, 2018.

  1. MacRumors macrumors bot


    Apr 12, 2001

    In Apple Mail, finding email messages from certain contacts can be made easier by giving them a "VIP" status. Short for Very Important Person, VIPs are identified in your inbox by a star next to the person's name in any messages you receive from them. Messages from the same VIP are also displayed in their own folder in a special VIP smart mailbox that sits in Apple Mail's Favorites bar.

    You can assign up to 100 VIPs, and if you use iCloud Contacts, your VIPs are available on any other Apple devices signed in to the same account. Moreover, you can choose to be notified of emails only when the messages are from people in your VIPs list, thanks to Apple Mail's custom alerts feature. Keep reading to learn how to set up VIPs on macOS, iOS 11 (including Apple Watch), and iCloud Mail.

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    Article Link: How to Set Up Mail VIP Contacts in macOS, iOS 11, and iCloud Mail
  2. multipasser macrumors member

    Dec 11, 2010
    Mail is ok for private stuff but for work releated emails you need a workhorse like Outlook!
    I think it's the best Microsoft makes. It's mail on speed :)
  3. KSB, Apr 12, 2018
    Last edited: Apr 12, 2018

    KSB macrumors newbie


    Aug 9, 2005
    macOS has a limit of 100 VIP, but iOS doesn’t, so you can add 100+ via your iDevice and these will work as will on the macOS mail app. Been using the “trick” for a few years, no problem so far on macOS Sierra.

    You can also add VIP to contacts who aren't in your address book on iOS. When you receive an email in the iOS mail app, just click on the email address in the open email and there will appear a window overlay on top. In one of the first fields, you can choose "add to VIP".

    Wish apple would remove the limit, since I like using it for important clients
  4. mrzz Suspended

    Mar 25, 2017
    they should pay much more attention to mail app, they've been ignoring it for a long time .. it's ok for a personal usage, but I'm missing some important features for a work related mail handling - especially more advanced text formatting/highlighting, issues with tables, not possibly to schedule emails etc etc. But Apple has been ignoring MacOS as a whole for quite some time (I blame Cook) which is sad
  5. Order_66 macrumors member


    May 18, 2016


    Airmail is a great alternative for MacOS and iOS.
  6. robertcoogan macrumors 6502


    Apr 5, 2008
    Joshua Tree, California
    Agree completely. It is too simple in function. It would be helpful to have a mini project manager like MS Entourage used to be. Plus having things like contacts and calendar integrated would be a boon.
  7. LarryJoe33 macrumors 65816


    Jul 17, 2017
    I recently did some research on Outlook 2016 for Mac vs. Mail. I use Outlook at work on my windows PC. The overwhelming feedback I found was that Outlook for Mac is not as powerful as Mail and further its bloated and slow on a Mac.
  8. Chupa Chupa macrumors G5

    Chupa Chupa

    Jul 16, 2002
    Forget about "special features." Just tell me how to get Mail's basic features to work uniformly. I have two Mac (using Mail) plus iPhone. None of them sort mail the same, even with the exact same rules. I'd use something else but haven't found a silver bullet yet. Many alternatives go though yet another companies server. No thanks to that either.
  9. JPark macrumors 6502a

    Jun 5, 2006
    I gave up on iOS’s Mail app and just use Gmail’s app. The simplicity of their Primary, Social, Promotions, and Updates tabs is too useful to give up. Without any effort on my part, I can easily view the mail I actually care about.
  10. macryan1, Sep 9, 2018
    Last edited: Sep 9, 2018

    macryan1 macrumors member

    Dec 13, 2009
    How can I edit the order of the VIP list? By that I mean rearranging the names to a different order than current.

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