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How to Use Tags to Organize Files and Folders in macOS

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macrumors bot
Original poster
Apr 12, 2001
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In macOS, tags provide you with an alternative way to organize your files and folders, and can make items in Finder easier to locate. To tag a file in Finder, simply right-click (or Ctrl-click) it and select one of the colored tags in the dropdown menu.


Alternatively, click on Tags... in the same dropdown menu, type in a custom name for a tag, press Enter, and a new tag will be created automatically, ready to be applied again from the dropdown.


Click here to read more...

Article Link: How to Use Tags to Organize Files and Folders in macOS
 
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subjonas

macrumors 68030
Feb 10, 2014
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Can you search tags with complex criteria? Example: red or blue tag, and green tag, but no yellow tag, image file, with “project” in the name.
Can you save commonly used complex searches?
Can you nest tags under other tags like in evernote?

I’ve always wanted to use Mac tags but I fear it’s too limited for my needs.
 
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Analog Kid

macrumors 603
Mar 4, 2003
5,661
4,189
What’s lacking is tag support in Mail. Tags in the file system are fantastic, but it would be so much more valuable if we could tag more than files. It gives an organizational structure beyond the folder heirarchy.
 
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stoopkidblues

macrumors 6502
Mar 21, 2014
414
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Tags would be even better if they worked correctly with 3rd-party apps in the Files app. Looking at you Box for one.
 
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chucker23n1

macrumors 601
Dec 7, 2014
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Can you search tags with complex criteria? Example: red or blue tag, and green tag, but no yellow tag, image file, with “project” in the name.

upload_2018-4-11_23-26-7.png


Yes.

Can you save commonly used complex searches?

upload_2018-4-11_23-26-34.png


Yes.

Can you nest tags under other tags like in evernote?

I don't believe so. Nor am I sure that kind of complexity would be a good idea.
[doublepost=1523482212][/doublepost]
What’s lacking is tag support in Mail. Tags in the file system are fantastic, but it would be so much more valuable if we could tag more than files. It gives an organizational structure beyond the folder heirarchy.

I hear MailTags works OK.
 
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ignatius345

macrumors 68040
Aug 20, 2015
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View attachment 757920

Yes.



View attachment 757921

Yes.



I don't believe so. Nor am I sure that kind of complexity would be a good idea.
[doublepost=1523482212][/doublepost]

I hear MailTags works OK.
Wow! This is super useful. As I start using iCloud Drive more, I'm dipping into using tags a bit more regularly -- but it really takes some effort as I've got years and years of folder-based organization habits.
 
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Shirasaki

macrumors G4
May 16, 2015
10,308
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If only, the tag can be used and searched in external drives. If only, there is a way to search external drive files.
o_O
 
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Steeley

macrumors 6502
Sep 10, 2011
255
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I don't believe so. Nor am I sure that kind of complexity would be a good idea.

Yeah, I can see that point of view, but personally I wouldn't mind nested tags.

One of the tags I always use is the year. Right now I've got years 2013-2018 as tags (but only show 2018 in the Finder sidebar). When you view all tags it's more complicated than it needs to be. If I could have a master tag called Year that I can hide all my years tags under, that'd make it neater for navigating. I'd never actually tag anything with that master "Year" tag.
 
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subjonas

macrumors 68030
Feb 10, 2014
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I don't believe so. Nor am I sure that kind of complexity would be a good idea.

Thank you for those answers and visuals. Very appreciated and good to know.
I do like using nested tags in both evernote and Gmail. It helps me keeps my tags organized, and saves a little effort because when I apply a nested tag it automatically applies its parent tags.
 
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chucker23n1

macrumors 601
Dec 7, 2014
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Yeah, I can see that point of view, but personally I wouldn't mind nested tags.

One of the tags I always use is the year. Right now I've got years 2013-2018 as tags (but only show 2018 in the Finder sidebar). When you view all tags it's more complicated than it needs to be. If I could have a master tag called Year that I can hide all my years tags under, that'd make it neater for navigating. I'd never actually tag anything with that master "Year" tag.

Ah, yes. My concern is twofold: one, it already seems too complicated for people to actually use (people in this thread seem to clamor for a return to the previous simpler labels, and I find myself also not using this in practice), and two, the definition seems ambiguous.

In your case, it seems to be merely about making groups of tags?

But the meaning could also be: if a subtag is checked, the parent tag is also checked. But if so, does it get checked explicitly or implicitly? Or does checking the parent tag first check all child tags, and then you can selectively uncheck? Does it AND-combine or OR-combine?
[doublepost=1523518504][/doublepost]
Thank you for those answers and visuals. Very appreciated and good to know.
I do like using nested tags in both evernote and Gmail. It helps me keeps my tags organized, and saves a little effort because when I apply a nested tag it automatically applies its parent tags.

Interesting. Yeah, maybe Apple could take another stab at this.
 
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Steeley

macrumors 6502
Sep 10, 2011
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In your case, it seems to be merely about making groups of tags?

But the meaning could also be: if a subtag is checked, the parent tag is also checked. But if so, does it get checked explicitly or implicitly? Or does checking the parent tag first check all child tags, and then you can selectively uncheck? Does it AND-combine or OR-combine?

Yeah just grouping tags for me. And good point, it’s not as simple as it sounds in my head.

it already seems too complicated for people to actually use

For me I use tags in place of filing because tags let me hold files in multiple places. I keep two folders - an @InBox where all my files yet to be named and tagged sit and a @tagged & filed folder where the finished product sits. Pretty simple. Works for me.
 
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Anksri

macrumors newbie
Apr 4, 2018
11
2
You can add multiple tags to any file.

  • Tag an open file: Hold the pointer to the right of the document title, click the arrow, click in the Tags field, then enter a new tag, or choose one from the list.

  • Tag a new file when you save it: Click File > Save. In the Save dialog, click in the Tags field, then enter a new tag, or choose one from the list.

  • Tag a file on the desktop or in the Finder: Select the item, then open the File menu. You can also Control-click the item, or tap it with two fingers. Choose a color
    below Tags, or click Tags to choose from more tags or enter a new tag.

    In a Finder window, you can also select the item, click the Tags button,
    then enter a new tag, or choose one from the list.
 
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Cfiorini

macrumors newbie
Oct 8, 2018
1
0



In macOS, tags provide you with an alternative way to organize your files and folders, and can make items in Finder easier to locate. To tag a file in Finder, simply right-click (or Ctrl-click) it and select one of the colored tags in the dropdown menu.


Alternatively, click on Tags... in the same dropdown menu, type in a custom name for a tag, press Enter, and a new tag will be created automatically, ready to be applied again from the dropdown.


Click here to read more...

Article Link: How to Use Tags to Organize Files and Folders in macOS


Hi you know if it's works in shared folder ? I've tried but i can't find the soluction.
 
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