Mail: How to organize your email

Discussion in 'Mac Apps and Mac App Store' started by markwise, Jul 9, 2008.

  1. markwise macrumors member

    Joined:
    Feb 1, 2008
    Location:
    Almere / Netherlands
    #1
    I come from Windows XP /Outlook and now try to switch to as much Mac applications as i can, or find convenient

    One handy something in outlook is the possibility to create personal files to orgnize your email.

    Are these " smart mailboxes" in Mail in fact the same or not ?
    If not how can I create personal files in Mail to archive my email ???

    THX for your input
     
  2. soberbrain macrumors 65816

    soberbrain

    Joined:
    May 9, 2008
    #2
    By organize do you mean to back up your email locally on your hard drive or to be able to retrieve email easily?

    For easy retrieval, I have just search in Mail which I find faster than searching in Outlook.

    For backup, try these links:

    Copy IMAP email to Hard Drive


    Back up email from Hard Drive
     
  3. markwise thread starter macrumors member

    Joined:
    Feb 1, 2008
    Location:
    Almere / Netherlands
    #3
    By organize I do not mean back up
    I refer to the possibility to click a file and find all emails regarding that subject in that specific file
    I have thousands of business emails I need to keep and manage
    So I am curious to know how to create these files in Mail
     
  4. DarkHeraldMage macrumors 6502a

    DarkHeraldMage

    Joined:
    Oct 5, 2007
    Location:
    Fort Worth, TX
    #4
    I personally create folders in mail, not smart folders. Smart folders wouldn't move them, only show them there if they meet criteria. Click the + icon in the bottom left and choose to create a new folder on the mac, then drag emails there as needed. Make as many as you like with subfolders if you want even. I have autorules set up just like in Outlook, so everything is dandy. :cool:
     
  5. kkat69 macrumors 68020

    kkat69

    Joined:
    Aug 30, 2007
    Location:
    Atlanta, Ga
    #5
    PST files are (as I'm sure you know) just Data files that you 'import' into outlook.

    From your other posts sounds like you can do the same thing I do where as (as others have put it) create folders and setup auto rules just like in outlook.

    The file structure for Mail is a bit different so just having multiple pst files isn't going to work that great.

    Smart folders don't move, they are similar to the search folders/filters in outlook.

    What I do is have a set of folders with rules assigned inside a top level folder. Then smart folders to sort out the really important emails I need to pay attention to.
     
  6. wiz561 macrumors newbie

    Joined:
    Nov 30, 2007
    #6
    same question

    Hi!

    I have the same exact question as the original poster. At least, I hope that we're on the same track.

    Yes, you can create additional folders to store/move/organize your mail. But what I was thinking was actually moving your mail from the mail server to your local machine.

    An example would be if I had a mailbox maximum size of 10 megs on the mail server. I'm at 9.5 megs today, and in order to continue to receive mail, I have to delete some messages off the server. I don't want to loose them, I just want to "move" them to a file on the local machine and still be able to open the mailbox in mail.app instead of storing them on the server.

    I know Thunderbird can do this, but I don't see anywhere in mail.app.

    EDIT: Actually, I just checked. In Thunderbird, it's called "Local Folders". I played around with Mail.app and you can right click on a folder and choose "Archive". Then, "Import" the archived mbox file into Mail.app. But for some reason, I feel like this isn't what I'm looking for because it's not very clean.


    Thanks!
     

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