Mail: How to organize your email

Discussion in 'Mac Apps and Mac App Store' started by markwise, Jul 9, 2008.

  1. markwise macrumors member

    Feb 1, 2008
    Almere / Netherlands
    I come from Windows XP /Outlook and now try to switch to as much Mac applications as i can, or find convenient

    One handy something in outlook is the possibility to create personal files to orgnize your email.

    Are these " smart mailboxes" in Mail in fact the same or not ?
    If not how can I create personal files in Mail to archive my email ???

    THX for your input
  2. soberbrain macrumors 65816


    May 9, 2008
    By organize do you mean to back up your email locally on your hard drive or to be able to retrieve email easily?

    For easy retrieval, I have just search in Mail which I find faster than searching in Outlook.

    For backup, try these links:

    Copy IMAP email to Hard Drive

    Back up email from Hard Drive
  3. markwise thread starter macrumors member

    Feb 1, 2008
    Almere / Netherlands
    By organize I do not mean back up
    I refer to the possibility to click a file and find all emails regarding that subject in that specific file
    I have thousands of business emails I need to keep and manage
    So I am curious to know how to create these files in Mail
  4. DarkHeraldMage macrumors 6502a


    Oct 5, 2007
    Fort Worth, TX
    I personally create folders in mail, not smart folders. Smart folders wouldn't move them, only show them there if they meet criteria. Click the + icon in the bottom left and choose to create a new folder on the mac, then drag emails there as needed. Make as many as you like with subfolders if you want even. I have autorules set up just like in Outlook, so everything is dandy. :cool:
  5. kkat69 macrumors 68020


    Aug 30, 2007
    Atlanta, Ga
    PST files are (as I'm sure you know) just Data files that you 'import' into outlook.

    From your other posts sounds like you can do the same thing I do where as (as others have put it) create folders and setup auto rules just like in outlook.

    The file structure for Mail is a bit different so just having multiple pst files isn't going to work that great.

    Smart folders don't move, they are similar to the search folders/filters in outlook.

    What I do is have a set of folders with rules assigned inside a top level folder. Then smart folders to sort out the really important emails I need to pay attention to.
  6. wiz561 macrumors newbie

    Nov 30, 2007
    same question


    I have the same exact question as the original poster. At least, I hope that we're on the same track.

    Yes, you can create additional folders to store/move/organize your mail. But what I was thinking was actually moving your mail from the mail server to your local machine.

    An example would be if I had a mailbox maximum size of 10 megs on the mail server. I'm at 9.5 megs today, and in order to continue to receive mail, I have to delete some messages off the server. I don't want to loose them, I just want to "move" them to a file on the local machine and still be able to open the mailbox in instead of storing them on the server.

    I know Thunderbird can do this, but I don't see anywhere in

    EDIT: Actually, I just checked. In Thunderbird, it's called "Local Folders". I played around with and you can right click on a folder and choose "Archive". Then, "Import" the archived mbox file into But for some reason, I feel like this isn't what I'm looking for because it's not very clean.


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