Need Help With Word Document On My MacBook

Discussion in 'Mac Basics and Help' started by xvigauge, Dec 19, 2016.

  1. xvigauge macrumors member

    xvigauge

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    Nov 26, 2016
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    Mulberry, Florida
    #1
    I have Microsoft Office installed on my new MacBook Pro Sierra OS. I installed it mainly so that I will have the "Word" program. I am writing a novel of around 200 to 300 pages. I don't have much experience with using Microsoft Word so I need a little help. When I started out, everything seemed to be fine but as I have gone back to edit; i.e., add and delete sentences and sometimes whole paragraphs, I have found that the whole book so far is "off" as far as margins, spaces between paragraphs that should not be there, chapter headings on the wrong pages, etc. Let's say that I just keep writing as it is and then when I am finished, can I go back and then reset everything so that margins are correct, and chapter headings are in their proper places and the spaces between paragraphs are gone? I don't really know what all the little icons on top of the menu bar are for. Should I get some kind of book that explains what I can do?
    xvigauge
     
  2. Zazoh macrumors 6502a

    Zazoh

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    Mico, Texas
    #2
    You may be able to reset, it depends on how messed up everything is and why. I'm curious, have you tried "Pages" the Apple word processing solution.

    I won't say it is a replacement for Word, because I CAN'T stand MS Word.

    If you are writing you know that the paramount aspect of any program should be to capture your thoughts and not have you worry about distracting details while you are capturing ideas or thoughts. How tedious the clean up will depend on what went awry on the capture.

    There are lots of resources on the Internet for tutorials and help, most of the icons are universal to many word processors and help with layout and formatting of text.

    Disclaimer: I've never liked the Office suite and it is one of the reasons I use Apple.
     
  3. MichaelDT macrumors member

    Joined:
    Aug 18, 2012
    #3
    I'd get a book or if you are comfortable use google. Most office programs have a learning curve. I like Word, a little known fact is that Apple internally uses MS Office and not their own iWork suite of programs.
     
  4. xvigauge thread starter macrumors member

    xvigauge

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    #4
    The book printer I will send this manuscript to requires that all submissions for printing be put into a PDF format. Can a document written in Pages be put into a PDF format?
    xvigauge
     
  5. Night Spring macrumors G5

    Night Spring

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    Jul 17, 2008
    #5
    Yes, there's an export to PDF function.
     
  6. xvigauge thread starter macrumors member

    xvigauge

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    #6
    Thanks for all the good advice guys. I also just ordered "MS Word 2016 For Dummies" book. I figured it can't hurt.
    xvigauge
     
  7. monokakata macrumors 68000

    monokakata

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    #7
    Before you commit to anything, take a look at Scrivener. It's well-suited to novel writing, especially if you're a writer who writes in bits and pieces and chunks and will be needing to assemble and reassemble then in different ways as your novel takes shape.

    I've been using Scrivener for years (Word, too) and it's well-suited to creative writing in ways that Word isn't. I wrote a 300,000 word novel in multiple voices using Scrivener (it's not finished), a good-sized set of linked short stories (finished and published) and another novel is in progress. It's a great tool.

    When you've finished writing in Scrivener (or at any time, actually) you can tell Scrivener to export to a Word document, or a PDF, or any of a number of other formats. Otherwise you stay in the Scrivener environment, using its tools.

    There have been several Scrivener (and other writing tools) threads here. Just do a forum search for Scrivener and you'll be led to them.
     
  8. campyguy macrumors 68030

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    Portland / Seattle
    #8
    MS Word isn't for the faint of heart, it's a very powerful tool in the right hands. I've used it for writing specifications and legal documents for almost 30 years - IMHO isn't not a tool to be used by novices. I also use Scrivener, another very powerful tool. Neither Word or Scrivener are applications that can be "learned" in a short time IMHO, well, not IMHO now that I've written that but, rather, in my personal experience...

    Word "documents" are actually file "containers" that include an XML file and other files - they dictate to Word (and other apps used to open those files) how a document should "look". If you're not familiar with Sections and the other important elements of a document, including print margins/font usage/markups you could be getting in over your head and I'd offer hiring a consultant to ensure your document doesn't include extraneous data. I'd also offer to stop working in the Mac version of Word as it's pretty gimped when compared to the Windows version of Word - all of my spec work, Visual Basic embedding, and technical work is done in the Windows version. And, I'd offer that you consider working on your text in a text editor, using RTF as the base format of your main document - RTF has served me very well for 25+ years. Word for the Mac hasn't been a useful, effective tool since Version 5.1 IMHO, still my favorite version of Word by a long, long margin. Good luck...
     
  9. xvigauge thread starter macrumors member

    xvigauge

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    #9
    But will a writing program like Scrivener (or any other one) embed the fonts on a MacBook? My printer/publisher requires that the fonts be embedded. Macs will embed the fonts automatically when I use Word.
    xvigauge
     
  10. OldMarketMeg macrumors member

    OldMarketMeg

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    Omaha
    #10
    How does Pages in Mac compare to MS Work in either Mac or Windows? A friend had told me that a Mac office productivity apps were superior to MS Office. Is that true or not?
     
  11. campyguy macrumors 68030

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    Portland / Seattle
    #11
    See my recent post - http://forums.macrumors.com/threads/font-embedding-question.2018362/#post-23997917

    "Printing" to a PDF will embed the fonts in most apps working in the macOS/OS X environment (including Scrivener), likely a reason that MS didn't bother with the ability to embed fonts in the Mac Word apps (ever). The Mac versions of Word do not embed fonts in their documents - the embedding takes place in the creation of a relevant file (PDF, EPS) by the OS; the Mac version of Word has never been capable of embedding fonts in its documents FYI... AFAIK Apple never licensed the font compression tech from Afga.
    --- Post Merged, Dec 20, 2016 ---
    I can't offer feedback on the Mac suite, as I rarely open them with the exception of Keynote. They're installed on my Macs. I explore what they're capable of - as a productivity suite - and would opt for MS's offerings every time and, even then, the Mac MS apps are IMHO gimped when compared to the Win suite.

    Comparing Apples to Windows - the suites - personally I subscribe to Office 365 Home. Macs get the 6 apps - Skype, Word, Excel, PPT, OneNote, Outlook - but I'd call them "Lite" applications compared to the Windows versions. The Win suite adds Publisher (whatever), and Access (a monstrously powerful application in the right hands).

    The Business plans for O365 gets you the same Mac apps but even better/more Win apps/support.

    But the Apple suite is free with a new Mac. FWIW, I run the Win suite in Win 10 Pro via Parallels Desktop on my Mac - it's always handy that way. Not to be a total Scrooge - Cheers, welcome to MR Forums, and Happy Holidays!
     
  12. xvigauge thread starter macrumors member

    xvigauge

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    Mulberry, Florida
    #12
    This is from the instruction book from the printer/publisher I use to writers who will submit manuscripts.
    "Mac computer users, no worries, your Mac computer will automatically embed the fonts for you."
    xvigauge
     
  13. campyguy macrumors 68030

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    Portland / Seattle
    #13
  14. xvigauge thread starter macrumors member

    xvigauge

    Joined:
    Nov 26, 2016
    Location:
    Mulberry, Florida
    #14
    Thanks campyguy, I don't think that the MS Word used on a computer other than a Mac will "automatically" embed the fonts. As I understand it one has to physically embed the fonts when converting to a PDF format unless the user is using a Mac, then, the Mac will automatically embed the fonts. I may be wrong, but this is the way I understand it.
    xvigauge
     
  15. campyguy macrumors 68030

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    Mar 21, 2014
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    Portland / Seattle
    #15
    Actually, it's a bit more complicated than what you're making it out to be, a limitation of the Mac version of Word - MS has a workaround, only available in the latest versions of Word 2016 (including the last two updates) which are accessed via the Save As… Command, and choosing the PDF option, then the appropriate of the two options. MS has an online service that performs background encoding of data (including hyperlinks) that work with the OS features of embedding. On either OS platform, you're needing to make some conscious, non-automatic selections. Refer to the latest update documentation, issued just a few days ago:

    https://support.office.com/en-us/ar...542-9954-7e3209681a41?ui=en-US&rs=en-US&ad=US

    https://support.office.com/en-us/ar...your-Mac-aa183751-1f09-4b8b-88a4-099a0c7528da
     
  16. Fishrrman macrumors G4

    Joined:
    Feb 20, 2009
    #16
    I'm not a writer, but from what I've read elsewhere, Scrivener may be a more useful app for book writing that MS Word...
     
  17. monokakata macrumors 68000

    monokakata

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    #17
    xvigauge, with all due respect I think you're looking way too far into the future. There are ways to produce the PDF you need -- several ways. Don't let PDF output issues determine your writing tool.

    Right now I suggest experimenting with Scrivener. Believe me, it's a tool for writers. Word is a tool for just about everything and you're not getting set to do just about everything. You're getting set to write a novel and what you need are tools to make that easier.

    Why not do this: download Scrivener and start the free trial. When you have it installed on your Mac, you can contact me if you like and I'll send you an example of how to use Scrivener to write a novel (or set of stories, not much difference). You can poke around in it and see how it works, what you can do. Post here if you want to do that, and I'll post a disposable email address you can use to contact me. Probably you don't have enough posts to quality for private messaging, but if you do, we can handle it that way.

    When you're all done with the actual writing, you have options such as Campyguy laid out. You also have other options, such as asking somebody you know who knows InDesign to slide your final Word document (that you created via Scrivener) into InDesign, maybe make a few adjustments, and put out a fine PDF.

    I do this regularly (no, I'm not looking for work right now) and a simple Word-->InDesign-->PDF job might take me an afternoon. I guarantee you that something printed from a PDF created by InDesign is going to look better than one created by Word (or Scrivener). There's a difference between word processing and desktop publishing.

    There are plenty of people out there who will do this when the time comes. I did a search a few weeks ago because I was asked to do a paid job at a price that satisfied me, but I was wondering what other people charge. I saw what looked like legit operations in the $200-$300 range, and some of course much more.

    But as I said -- really, this is all for later. Right now, your only job is to write that novel.
     
  18. xvigauge thread starter macrumors member

    xvigauge

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    Nov 26, 2016
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    Mulberry, Florida
    #18
    monokakata, I have three chapters written so far. If I did download Scrivener, would I be able to move what I have written so far from MS Word to the Scrivener program? Also, please explain what "InDesign" is, where is it, etc.
    xvigauge
     
  19. monokakata macrumors 68000

    monokakata

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    #19
    Absolutely. You can always import Word documents into Scrivener. You could create a Scrivener project with (for now) three chapters. Then you would import each chapter separately.

    One thing about Scrivener that writers like is that it allows you to work in "chunks" of text that are as large or small as you want. Then you recombine them if you like, or re-order them -- all this is very easily done in Scrivener. Of course you can do it in Word, but it's a lot harder and not as intuitive. You could have a container for every scene, even, if that suited you.

    And that's the key -- what suits you. I'd bet I use 15% max of what Scrivener can do. The rest isn't important to me. If you try to "learn Scrivener" or "learn Word" you'll be wasting a lot of time. You need to explore enough to learn what tools you need, and then set up your writing environment for those tools and no others. Then you get a nice clean interface that's suited to you and the way you work.

    InDesign is an Adobe product meant to produce publication-quality output. It's not for writing (except maybe a little bit of editing). It's for the final stage.

    I think you said you were going to use Createspace. That means, I think, that making the book attractive is going to be up to you. But really -- that's the last phase.

    Let me know if you want to contact me.
     
  20. xvigauge thread starter macrumors member

    xvigauge

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    Nov 26, 2016
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    Mulberry, Florida
    #20
    Thanks for the info monokakata. I will look into Scrivener and if I decide to try it i will get back to you. I am not using Createspace. In fact I did not say what printer/publisher I will use. But, I am going with DiggyPod. They printed a children's book for me which included 15 color illustrations and it came out great. It is titled, "The Monster Who Guards the Castle Rock" if you want to look it up on eBay. Anyway, DiggyPod did a great job for me and helped me along the way with any questions I had. I also had my 26 year old daughter help me (we used her laptop and MS Word) and she typed it out, did the page layout, coordinated the illustration pages, embedded the fonts and put it into a pdf format. I sent it in to DiggyPod myself. You can also check out DiggyPod's website to see what they offer. But this time with my novel, I am doing it all myself. It should be a little easier as there are no illustrations. As you said, they is a lot in the future so now i will concentrate on the present and get the thing written. I am looking to have it all done sometime in early spring or late summer. I will keep in touch.
    xvigauge
     

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