Outlook 2011, how to save space?

prvt.donut

macrumors 6502a
Original poster
Jan 1, 2008
513
25
128GB MBA and system drive space is always going to be tricky.

I ran out of space on it and want to find a way to reduce used space.

I was thinking that outlook 2011 (setup with an exchange account) is probably saving a lot of emails to the local drive, is there a way to get it to stop saving all email and sync only the last 30 days or something?
 

GREEN4U

macrumors 6502a
Mar 24, 2010
667
379
128GB MBA and system drive space is always going to be tricky.

I ran out of space on it and want to find a way to reduce used space.

I was thinking that outlook 2011 (setup with an exchange account) is probably saving a lot of emails to the local drive, is there a way to get it to stop saving all email and sync only the last 30 days or something?
Set it up as a POP account. That way you can independently control your messages in Outlook.
 

jpvand1

macrumors newbie
Sep 1, 2009
4
0
I'd like to bump this question.

E-mail really doesn't take up that much room.
Oh YES it does. I have 4 accounts setup for the last 3 years. If I go to library users, outlook folder (macbook Pro, lion OS), the files are >14GB !!!!

Its rediculously large. Outlook is way to slow and bulky as is, so if there's no fix I'm switching clients for sure.

Any suggestions?
 

Ralphalph

macrumors member
Mar 7, 2009
72
1
OSX Mail

If you are able to switch to OSX Mail (which actually works quite well with Exchange, I am using it now) then there is a setting regarding keeping copies messages for offline viewing. In Accounts, Advanced, then change "Keep copies of messages for offline viewing:" to omit attachments, or don't keep copies of any messages.

I looked for, but was unable to find a similar setting in Outlook 2011.
 

Mrbobb

macrumors 601
Aug 27, 2012
4,989
192
I do believe there is an ARCHIVE function in Outlook, to move old email out.

I switched to gmail 4 years ago after having to change outlook account between broadband carrier switch, kinda annoying to have to tell everybody "This is my new email!" Gmail is been solid (zero spam unlike other web mails). Takes zero space (almost).