Outlook 2011 MAC issues (signature, group lists, calendars)

[mayer98]

Without a lot more details about your environment, it's impossible to answer these questions. Your best course of action is likely to talk with your Microsoft account rep, who can get full details and walk you through getting everything properly set up.

Regards,
Nadyne.

Nadyne - I am not able to create server side groups. My groups created in Outlook 2011 for Mac are only stored locally on my computer. I understand this to be a limitation of the current software with two major problems:
-no way to access my contact groups from my phone? This is bad.
-when updated a contacts email address, the group is not updated. This is REALLY bad.

Please advise as to if and when a patch to fix this is coming. I can not believe that this type of compromise would be made for Mac users.

 

[fhall1]

Nadyne - I am not able to create server side groups. My groups created in Outlook 2011 for Mac are only stored locally on my computer. I understand this to be a limitation of the current software with two major problems:
-no way to access my contact groups from my phone? This is bad.
-when updated a contacts email address, the group is not updated. This is REALLY bad.

Please advise as to if and when a patch to fix this is coming. I can not believe that this type of compromise would be made for Mac users.

read my post from Nov 20th....nadyne hasn't worked for Microsoft for a few months now.

 

[outus]

Here's a work around for the default signature issue, assuming you have the signatures setup properly for the accounts:

1) Click new email icon - Signature and Account From will default to default account
2) Select From field with the arrows on the right of the field - Signature will not change - this is the issue
3) Select the text of the default signature - highlight it by click and drag
4) On the ribbon for the new mail window, select the appropriate signature from the drop down - Your signature will change to whatever you select
5) Bob's your uncle

We'll have to wait to see if this is ever addressed in the code... like the calendar syncing, the side-by-side calendars, and the distribution lists issues.

While this works (thanks), this is a painful workaround for something that really should have been already there.

Sigh...

 

[Big D 51]

it does suck though.

1) gmail imap is not working. I have to check same messages on multiple computers.
2) calendar does not sync with outlook.
3) on power outage lost all my mail. Outlook started with no accounts.
4) constant errors syncing google (every time the computer sleeps and wakes).
5) does not sync with ical
6) does not work with exchange 2003.

And on and on.

It seems like the mac outlook team does not get it like the pc team.

exactly exactly exactly!!!

X2!!

 

[insolace]

My company uses exchange public folders for our contacts. We also use categories to help us sort our contacts based on certain criteria (sales rep assignments, which contacts can buy from which vendors, etc).

Unfortunately Outlook 2011 cannot see categories assigned to contacts in public folders if those assignments were made with a PC outlook client. Outlook 2011 can assign categories to these contacts and they persist on the mac side, but PC outlook clients can't see the categories made by 2011 clients.

Having read that public folders are beging phased out in favor of sharepoint, I was very surprised to discover that Outlook 2011 doesn't support sharepoint.

Needless to say, this is all very frustrating.

 

[kevrayner]

You can set a default signature for each of your mail accounts.
1. On the Outlook menu, click Preferences.
2. Under E-mail, click Signatures .
3. Click Default Signatures.
4. Under Account, select the account for which you want to set a default signature.
5. Under Default signature, click the pop-up menu in the selected row, and then click a signature name.

Note If you have multiple accounts, you must set the default signature separately for each account.

PERFECT MATE !!!

Thanks

Kev

www.image-i-nation.co.uk

 

[rgetter]

Got it to work correctly (v14.0.2)

Here's a work around for the default signature issue, assuming you have the signatures setup properly for the accounts:

1) Click new email icon - Signature and Account From will default to default account
2) Select From field with the arrows on the right of the field - Signature will not change - this is the issue
3) Select the text of the default signature - highlight it by click and drag
4) On the ribbon for the new mail window, select the appropriate signature from the drop down - Your signature will change to whatever you select
5) Bob's your uncle

We'll have to wait to see if this is ever addressed in the code... like the calendar syncing, the side-by-side calendars, and the distribution lists issues.

It took some futzing around, but I got multiple signatures/accounts to link correctly. As was the case with most of you, I was only getting one sig to show up regardless of the account I was using. I think the problem may have come when I moved from Entourage to Outlook.

First, I noted that my "Standard" signature was empty. I copied my most-used signature/account as the standard and deleted the version I had under a different name.

I went into the Default Signatures... dialog and linked the correct accounts with the correct signatures.

Now, when I have the inbox for my primary account selected and create a new email, I get the correct sig. The same goes for selecting the inbox for the other account and creating a new mail.

I'm really looking forward to the update that will enable Calendar and Notes synching with the iPhone. It's due by the end of June.
-Ric

 

[email4pd]

multiple signatures in the one accout and spell check in Outlook for MAC

Its very different on a MAC. In Outlook for Windows spelling checking seems to be centralised and can be utilised effectively across multiple apps. This is not the case on a MAC version. Its very cumbersome. Secondly, how do I add additional signatures to the same account. i.e one for an email that originates with me another for replies.

 

[curleegirl]

Outlook 2011 Signatures

Had no trouble setting a default signature. After you've added the signature, go into preferences, click on Signatures. On the bottom right corner is a button for "Default Signatures" Select from the drop down list which of your signatures you want to be the default and then hit "OK."

 

[Sherry Jobs]

syncing outlook on multiple systems in real time

Software based Outlook Sync can simplify the process of cable based sync. For seamless, Over-the-Air sync of Outlook with any Smart phone or Tablet, you need ActiveSync enabled Email system, known as Exchange Mail.
One option is Google Apps for Businesses although it requires modification to your domain and server settings.
A simpler one is triosync active sync mail. It is easy to setup and doesn’t require any modification to your email account or domain settings

----------

My company uses exchange public folders for our contacts. We also use categories to help us sort our contacts based on certain criteria (sales rep assignments, which contacts can buy from which vendors, etc).

Software based Outlook Sync can simplify the process of cable based sync. For seamless, Over-the-Air sync of Outlook with any Smart phone or Tablet, you need ActiveSync enabled Email system, known as Exchange Mail.
One option is Google Apps for Businesses although it requires modification to your domain and server settings.
A simpler one is triosync active sync mail. It is easy to setup and doesn’t require any modification to your email account or domain settings

 

[rpincowes]

won't send and receive on schedule

I'm finding that the send and receive schedule is intermittent and unreliable, sometimes it works and sometimes it doesn't. Does anyone else have the same problem or know how to fix it?

 

[ronan1]

Outlook 2011 soundsets

Guys,
Hoping someone can help, I'm using outlook 2011 and think its great. However, one thing that it's missing is sound. I have down loaded for another forum the Mac mail sound sets and placed them in the Microsoft soundset folder as instructed, but no joy.

Has anyone faced this problem and managed to resolve?
Thanks
Ronan

 

[Danny de Hek]

I select "E-mail" and "From: Will not pick default Signature!

I have four email accounts and when I select "E-mail" and "From:" and pick a personality the default for each account will NOT display the matching signature I had setup as per below, however when I hit reply to and email received to any of the four accounts them it will grab the default signature for each account like it should.

I was using Microsoft Entourage 2008 and it used to work when I did this, or what am I doing wrong?

Surely I don't need to pick the personality I would like to be then pick the signature I would like to use with that personality each time, isn't that the idea of defaults.

You can set a default signature for each of your mail accounts.
1. On the Outlook menu, click Preferences.
2. Under E-mail, click Signatures .
3. Click Default Signatures.
4. Under Account, select the account for which you want to set a default signature.
5. Under Default signature, click the pop-up menu in the selected row, and then click a signature name.

Note If you have multiple accounts, you must set the default signature separately for each account.

 

[StevenMeyer]

I have four email accounts and when I select "E-mail" and "From:" and pick a personality the default for each account will NOT display the matching signature I had setup as per below, however when I hit reply to and email received to any of the four accounts them it will grab the default signature for each account like it should.

I was using Microsoft Entourage 2008 and it used to work when I did this, or what am I doing wrong?

Surely I don't need to pick the personality I would like to be then pick the signature I would like to use with that personality each time, isn't that the idea of defaults.

So far on a company wide mac-based deployment this is the only thing that erks me. How do default signatures not work for new emails? When I select the account I am sending from it should default the signature to that account.

 

[rpincowes]

I'm finding that the send and receive schedule is intermittent and unreliable, sometimes it works and sometimes it doesn't. Does anyone else have the same problem or know how to fix it?

This turned out to be an issue with our the email servers at our ISP (British Telecom) which apparently don't like the send/receive schedule to repeat more than once every 5 mins. Since we've set the schedule to 6 mins the problem has stopped.

 

[PA Man]

Set Preferred Contacts in Outlook for MAC

I've been an Outlook for Windows user for a long time, but just switched to an iMac. In Outlook 2011 I have been trying to set a default contact list: my Personal Outlook Contacts PST. When I go to choose recipients for my emails, I have to use the drop-down menu each time to choose between the PST and the MAC contacts.

How can I have the PST come-up by default? This was a preferences choice in Windows, but I can't find the secret code in MAC.

 

[BrianBaughn]

I believe this thread has been hijacked!

To the OP: If you can't get answers from Microsoft for all of those issues...I'd say forget it. You might get a couple of things worked out but I don't think you'll ever get the Mac version working like the VM.

 

[dianeoforegon]

I've been an Outlook for Windows user for a long time, but just switched to an iMac. In Outlook 2011 I have been trying to set a default contact list: my Personal Outlook Contacts PST. When I go to choose recipients for my emails, I have to use the drop-down menu each time to choose between the PST and the MAC contacts.

How can I have the PST come-up by default? This was a preferences choice in Windows, but I can't find the secret code in MAC.

You need to move the contacts from the .pst contacts to the local contacts THEN delete the .pst file. Outlook does not use a .pst file for anything other than importing.