Outlook Replacement Suggestions

Discussion in 'Mac Apps and Mac App Store' started by mrogersscf, Mar 22, 2012.

  1. mrogersscf macrumors member

    Feb 22, 2012
    I am going to make the transition from PC to Mac with the new Air/Pro's in a few months. In preparation...I could use some e-mail advice. We're looking for an e-mail client which could replace Outlook. Paying an extra $80 or so for Outlook seems a bit ambitious. Here are the parameters:

    1. All e-mail accounts use POP clients.
    2. I have three PST files (main file and two back ups). I need to be able to access the contents of these three PST files without hassle. Currently I have each file set up as a separate "Personal Folder" which is accessible at all times.
    3. I don't need extensive folders within the Personal Folders (except to separate e-mail accounts), however the new e-mail client must have at least as strong search functions as Outlook.
    4. Obviously the new client will need some sort of import function which will allow seamless importing of my current PST files.
    5. New E-mail client doesn't have to be free, but I wouldn't mind it being cheaper and also integration with OSX is a plus.

    Anyone have any suggestions? Should I go with Outlook instead of trying to find something on the cheap?
  2. JasonR macrumors 6502a


    Nov 11, 2008
    I don't see any reason you couldn't use Apple Mail. Maybe someone else will chime in.

    However...I would get with the times and start using an exchange account or IMAP account for email. It will make your life much, much easier when accessing your email with all devices. It can sync every single folder, so moving from PC to PC to Phone etc. is seamless.
  3. mrogersscf thread starter macrumors member

    Feb 22, 2012
    RE: POP Account

    Unfortunately, I don't have much choice in the matter. Our provider only offers POP at this time and we aren't changing due to the difficulty of changing providers when you have offices all over the world.

    Is the search function in Apple's mail as strong as Outlook?
  4. Snoeiman, Mar 23, 2012
    Last edited: Mar 23, 2012

    Snoeiman macrumors newbie


    Aug 26, 2009
    Netherlands, Sittard
    If you want to use Apple OSX Mail but also want to connect to an (older) Exchange server you can use DavMail, works superb!

    BTW DavMail is also handling all other Exchange functions like calendar (converting to iCal) and address book to the OSX Address Book...

    The OSX Mail search function is way faster....
  5. Macman45 macrumors G5


    Jul 29, 2011
    Somewhere Back In The Long Ago
    Outlook for Mac is best avoided...I paid a premium but it's so full of bugs that fiddling with it drove me nuts in the end. I'm not a big fan of Applemail either so choose Thunderbird as my email client. Bolt ons as you wish include calendar etc. It's free, regularly updated, and works well.


    Other solutions exist, but FWIW, T/Bird works well for me.
  6. Roman2K~, Mar 23, 2012
    Last edited: Mar 23, 2012

    Roman2K~ macrumors 6502a

    Mar 11, 2011
    Seems like a good opportunity to switch to the best e-mail server + client: Gmail.

    To import all e-mails from your POP accounts :
    1. Create a Gmail account.
    2. On your current PC, connect to your Gmail account via Outlook, on Google's IMAP server.
    3. Create folders* as needed, and copy your old e-mails into them.
    That's it. From then on, you will never have to worry about switching OSes or e-mail clients. You can access your e-mails anywhere on gmail.com.

    They even have an Exchange-compatible server (m.google.com) that pushes e-mails, contacts and calendars. On iPhones or iPads, I recommend you use the Exchange-compatible server as it supports push updates for e-mails.

    EDIT: I forgot to mention: you can keep receiving e-mails on your old e-mail addresses (those POP accounts), and they will land in your Gmail account. See Gmail's Mail Fetcher.

    * folders = IMAP folders. They appear as labels in the web-based Gmail client.
  7. antonis macrumors 68020


    Jun 10, 2011
    This ! Davmail does miracles in every platform when it comes to exchange integration. And it is amazing that it does all these things with almost zero configuration. I'm using it in my work under Mac and Linux for corporate mail exchange server, that will not even let any other clients (it doesn't provide POP functionality) connect.
  8. jlc1978 macrumors 68020


    Aug 14, 2009
    There are a number of solutions that use POP - many offer trials so you can see what works best for you. I like Mail and use it for my GMail and Hotmail based mail; I also use Outlook for Exchange server mail simply because it's the most hassle free way I have to reliably get that mail.

    PST files, as far as I know, are MS Outlook specific - so while you can convert them you won't keep them synched with an Exchange server.

    Actually, OSX's search function is as good or better than outlooks - but I use a program called EasyFind because it allows rules based searches.

    Mail does the usual find anything with the following and allows to search by address s well. Pretty basic.

    Good luck. there are programs that do that, I gave up because of the problems with lost attachments, busted addresses,etc.

    Despite it's flaws, I've found Outlook to be the most robust client for Exchange server - and haven't really had any problems except it periodically decides to disconnect from the server with a bad password message - I reenter the (same) pw and it works fine again.
  9. mrogersscf thread starter macrumors member

    Feb 22, 2012
    Thanks for the responses. I want to note - I am not using an Exchange server. I have three PST's:
    1. Main PST
    2. Recent Archive PST (last 12-24 months)
    3. Older Archive PST (24 months+)

    I have two e-mail accounts which download to two folders (using a simple rule in Outlook): A G-Mail personal account and my business account which is a POP client. Transitioning my business account to an IMAP solution (such as business Gmail) isn't an option for many reasons I'd rather not address here.

    If I am moving away from Outlook, then my new option must involve some sort of export/import function where I can migrate all mail from the three PST files to my new solution.

    Thanks for the help.
  10. Benbikeman macrumors 6502a


    May 17, 2011
    London, England
    I use Thunderbird.

    I use IMAP not POP3 so haven't had to import PST files as that happened automatically, but I'd imagine Thunderbird can do it.
  11. mrogersscf thread starter macrumors member

    Feb 22, 2012
  12. nielsrasmus macrumors member


    Dec 12, 2011
    Open Mac App Store and search for .pst in the search field !

  13. jahala macrumors regular


    Feb 7, 2008
    In Lion, the search in Apple Mail is fantastic and much, much better than what is available in Outlook on either Windows or Mac. I exported all my mail out of my pst folders on the windows machine into Thunderbird, I think, and then imported all those messages into Apple Mail. The structure of the PSTs remained and everything is accessible in Mail.

    I really think Apple Mail is the best solution for what you have described after you export all the content from your PST files into a more standard email format. Unfortunately, I can't remember exactly what I used or how I exported the messages from the PST files.
  14. takeshi74 macrumors 601

    Feb 9, 2011
    Best is always subjective. Outlook 2011 works well for me but I'm using an Exchange account.
  15. mrogersscf thread starter macrumors member

    Feb 22, 2012
    What exactly is a "more standard email format" - ? I can search for the file extension conversion, but what extension does Apple Mail and something like Thunderbird use?
  16. squeakr macrumors 68000


    Apr 22, 2010
    A PST is a Microsoft Outlook proprietary format, so not standard as in being as universally acceptable (kind of like .docx versus .txt), the .docx has proprietary information imbedded within and needs the correct codecs to utilize fully where as .txt is easily transportable.
  17. mrogersscf thread starter macrumors member

    Feb 22, 2012
    I understand this...I mean specifically, what format is a more standard e-mail account format? What format can I convert my PST which is readable by Apple Mail or Thunderbird?
  18. Mal macrumors 603


    Jan 6, 2002
    MBOX files are the open standard for email storage. If you can convert your PST to that, it'll open in pretty much any email program (and Quicklook can even give you some information about it).


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