Saving documents to desktop and my documents

Zapdoc

macrumors regular
Original poster
Mar 4, 2012
128
11
Set up new MBA retina and noticed that my documents now are saved to cloud by default - works well but how do I reset to saving them on desktop and documents folder on MBA as I cannot access them if I have mono internet access - please advise
 

sahnert

macrumors 6502
Oct 20, 2003
424
16
Seattle
Set up new MBA retina and noticed that my documents now are saved to cloud by default - works well but how do I reset to saving them on desktop and documents folder on MBA as I cannot access them if I have mono internet access - please advise
If I understand you correctly, I think the setting you are looking for is in System Preferences > iCloud > iCloud Drive. If you don’t need to store your Documents and Desktop folders in iCloud you can disable it there.
 

niji

Contributor
Feb 9, 2003
1,826
1,717
tokyo
Set up new MBA retina and noticed that my documents now are saved to cloud by default - works well but how do I reset to saving them on desktop and documents folder on MBA as I cannot access them if I have mono internet access - please advise
but there is something odd about the sentence "as I cannot access them if I have (no) internet access".

ALL documents that iCloud Drive stores in the cloud are also stored on yr local drive as well. you do not need the net to access them at all*.

*the only exception to this is iF you have run out of space on yr local drive then some (older, not frequently used) files will be stored only in the net (and not on a local drive).

to be safe and always have the control that all documents are always being stored locally, you can leave on iCloud Drive, and just turn off Optimize Drive.

be careful if you are turning off iCloud Drive: if you do that, it will delete all local copies of all docs. and you will need to actively re-download them from the cloud to get them back onto your drive.
 
Last edited:

sahnert

macrumors 6502
Oct 20, 2003
424
16
Seattle
but there is something odd about the sentence "as I cannot access them if I have (no) internet access"
ALL documents that iCloud Drive stores in the cloud are also stored on yr local drive as well. you do not need the net to access them at all*.

*the only exception to this is iF you have run out of space on yr local drive then some (older, not frequently used) files will be stored only in the net (and not on a local drive).

to be safe and always have the control that all documents are always being stored locally, you can leave on iCloud Drive, and just turn off Optimize Drive.

be careful if you are turning off iCloud Drive: if you do that, it will delete all local copies of all docs. and you will need to actively re-download them from the cloud to get them back onto your drive.
Great clarification. Thanks.
 

Zapdoc

macrumors regular
Original poster
Mar 4, 2012
128
11
but there is something odd about the sentence "as I cannot access them if I have (no) internet access".

ALL documents that iCloud Drive stores in the cloud are also stored on yr local drive as well. you do not need the net to access them at all*.

*the only exception to this is iF you have run out of space on yr local drive then some (older, not frequently used) files will be stored only in the net (and not on a local drive).

to be safe and always have the control that all documents are always being stored locally, you can leave on iCloud Drive, and just turn off Optimize Drive.

be careful if you are turning off iCloud Drive: if you do that, it will delete all local copies of all docs. and you will need to actively re-download them from the cloud to get them back onto your drive.
Hi thanks for your and the others help- My worry was that I could not access them if I was somewhere that had no internet connection - I see now that it could be useful to have them on I cloud for back up as well as being able to use them without internet anytime I wanted.
I could only see them on I cloud drive as they were not in my documents or desktop on the computer - not sure why ?
 

niji

Contributor
Feb 9, 2003
1,826
1,717
tokyo
hi

i can understand your confusion.

here is more info for you:

when you give the instruction to iCloud, it creates the iCloud section in your Finder automatically.
in this iCloud section, it will list a Desktop folder and a Documents folder.
iCloud is simply telling you that the files listed in these folders are in iCloud.
it replaces, or, takes away, the normal Desktop and Documents folders.
the naming appears to be only files in iCloud but that's not what it is showing.
there is only this one location to access your files in Desktop/Documents on yr mac.

when you first save a file to your Desktop or Documents folder you will see the small cloud icon until it is successfully uploaded to iCloud.
if you see that cloud icon it means that file is not uploaded yet and exists only on ur local machine.
after that cloud goes away, it means the file is successfully uploaded to iCloud AND it is also on yr local machine as well. accessible even without internet access.

its also best to not think of iCloud as any sort of a backup. it isnt.
if you delete your local copy, the iCloud copy is also deleted.
its definitely not a back up copy.
it is a way to have a cloud copy of all ur material so that you can access it anywhere on any device.
 
Last edited:
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