Why am I not able to attach Numbers and Pages documents to my e-mails?

Discussion in 'Mac Basics and Help' started by mudkipz, Jun 25, 2009.

  1. mudkipz macrumors newbie

    Jun 25, 2009
    I've done some work on Numbers and Pages (both 2008) on my MacBook. For some reason when I try to attach these documents to an email to send to my boss, they are grayed out so that I cannot click them and attach them. I've tried using my university's system as well as hotmail, ymail and gmail, so I assume it has something to do with recognition of the files. How can I fix this / send them to him?

    So far, I have tried to change the Numbers documents to .xls, but this does not solve my problem. In this form, the properties ("Get Info") tell me that it is a Microsoft Excel document, but Numbers won't open it and in won't send via email.

    I have other .xls documents on my computer that I either received by email or downloaded, the icon on my desktop is different, Numbers reads it and they can be attached to emails.

    It seems that even though I change the .numbers files to .xls, there is still something missing for them to really be Excel files or at least sendable.

    Any help would be appreciated, thanks.
  2. pdjudd macrumors 601

    Jun 19, 2007
    Plymouth, MN
    You have to export Numbers files to excel from within Numbers. Renaming them to .xls will not do the trick.
  3. memco macrumors 6502

    May 1, 2008
    Alternatively, you can zip the files by selecting them, right clicking and choosing "Compress..." This will create a .zip file which gmail (and most likely the others) will allow you to attach to an email to send.
  4. PeggyD macrumors 6502a

    Jan 9, 2007
    Covington, WA, USA
    A Pages or Numbers '08 version document is actually a package, a special kind of folder that appears as a single file, but isn't. You can't e-mail a folder which is why many mail clients balk. Apple Mail will automatically zip a folder, other e-mail clients don't, especially web-based e-mail. In the Finder, Control- or right-click on the Pages/Numbers document & choose Create Archive… (Tiger) or Compress… (Leopard) from the contextual menu. You will now have a zipped Pages document that you can attach to your e-mail & send.

    Your recipient must have Pages/Numbers to be able to open your files. If s/he doesn't, you can export the Pages document as Word or PDF or the Numbers file as Excel or PDF & send that.

    The '09 version allows saving as a flat file or a package. The above applies to the packages, the flat files can be attached to an e-mail. Still the recipient must have the application to open the files.

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