Archiving Emails with Mac Mail

Discussion in 'Mac Apps and Mac App Store' started by di1in, Jul 26, 2016.

  1. di1in macrumors regular

    di1in

    Joined:
    Feb 27, 2011
    #1
    Hi everybody,

    I have an IMAP connection with the Google Apps email account that I use for work. I routinely end up hitting the 15GB cap (10-12 months worth of emails) and my company does not want to upgrade the capacity for the Google Apps account. They suggested I set up POP, but that will be a mess as I try to catch up with email from four different devices.

    Is there anyway that I can have the older emails stored on my computer while deleting them from the Gmail server -- without it deleting my local copies due to the IMAP connection? I need to be able to actively search these older emails so Time Machine and exporting into a backup file would not work for me.
     
  2. mikzn, Jul 26, 2016
    Last edited: Jul 26, 2016

    mikzn macrumors 6502

    mikzn

    Joined:
    Sep 2, 2013
    Location:
    NorVan
    #2
    I think this is more of an IMAP issue than any email client.

    Also have the same issue - limit of 22GB - with many large files - .DWG, .PDF and powerpoint / Keynote etc

    I use Outlook for most of my email (work related) but also use apple mail -so the principal should be the same.

    Outlook - I create an "on my computer" folder for each year - for example - inbox2016 and sent2016 - then once a month I archive emails from 3 months ago - example march 2016 - select these emails - use the shift / mouse select and hilight all the emails from March 2016 - then move to the "On My Computer" folder and let them download - then delete the march emails - they are now on the local version of outlook / mac mail.

    test this with a few individual emails to make sure it is working.

    hope that helps

    BTW - I have done this for six years and can search the folders for past emails
     
  3. di1in thread starter macrumors regular

    di1in

    Joined:
    Feb 27, 2011
    #3
    Thanks for the reply.

    Would it work if I set up a POP connection for Outlook/Thunderbird and an IMAP for Mac Mail at the same time?
     
  4. mikzn macrumors 6502

    mikzn

    Joined:
    Sep 2, 2013
    Location:
    NorVan
    #4
    Yeah that would work too - but the downside would be - no recent emails syncing across phone and iPad etc. Once you open the email in Thunderbird POP - it would cleared from the server (if set to remove from the server).

    You could probably change the account settings to "leave the messages on the server" for a set period like 60 days?
     
  5. di1in thread starter macrumors regular

    di1in

    Joined:
    Feb 27, 2011
    #5
    That helps. Thank you so much, mikzn!
     

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